Exhibitors

Partner with P2C PLUS

P2C PLUS exists to be a catalyst in; helping people discover Jesus and equipping believers for a lifetime of ministry.

WHERE TO APPLY AS AN EXHIBITOR

Go to http://p2c.sh/exhibitapplication and fill out your application today!

What is P2C PLUS?

P2C PLUS is an annual four-day Christian conference. This year, P2C PLUS will be at the Sheraton Parkway North from December 28, 2017 ending on New Year’s Day, January 1, 2018.

We’re challenging students to:

Be Inspired. Go Deeper. Take action.

Join over a thousand students from across the country to explore how Jesus changes everything.

Who Attends P2C PLUS?

We expect to have over 1000 students attend the Conference:

  • Students from 55+ colleges and universities attend from across Canada.
  • 175 students will be Korean background students involved in P2C’s Korean background ministry called Agape Impact
  • 50 students will be International Students
  • 25 students will be French only speakers from Quebec.
  • 50 students will be in attendance from the Maritimes
  • 150 staff members of P2C-Students
  • 50 volunteers
  • 50 external speakers

On Dec. 29th we are having a Special Event Day at the Conference with specialized workshops designed for Grade 12’s and Kings Kaleidoscope will be performing a concert in the evening. We are expecting an increased attendance (~300) just for this day.

As a high-level sponsor, advertiser or exhibitor, you will have 4 days of unequalled exposure and a rare opportunity to engage with future Christian leaders from across Canada!

This guide outlines numerous ways to partner with P2C PLUS .  You can custom design a sponsorship package that works for you.

What is our commitment to you as a partner?

P2C PLUS is committed to producing a God-honouring event:  top notch production, a full slate of dynamic speakers, teachers, worship and training and a promotional program that will maximize the opportunities for you and your cause. We will be as flexible as we can to accommodate your needs and serve you with excellence to ensure your success.

No matter what your budget is, you can customize one – or all – of these opportunities to meet your needs. We desire to partner with exhibitors to resource the students and leaders as we help people to discover and know Jesus. Please download our opportunities to Sponsor, Exhibit or Advertise at P2C PLUS.

Exhibit and Advertise Opportunities

OUR COMMITMENT

The Exhibit Show will be staged in an attractive and orderly manner and will be well promoted throughout the conference. This is our third year offering an exhibitor show and we have learned from feedback and want to continue to build an effective experience for all. Our well-trained staff will be on hand to facilitate setup of the booths and space and to answer questions. We will provide electricity and wifi access to all booths who need it.  Your Exhibit Show Pass grants you 2 full conferences passes with access to attend any Main Session or workshop session and access to our app.

YOUR COMMITMENT

As an exhibitor at P2C PLUS we request your organization to commit in the following ways:

  • Send out a minimum of two email blasts to an email list of constituents that you maintain advertising your presence at P2C PLUS. Please include the P2C PLUS logo (will be provided) and hyperlink to the conference website. You will be provided with P2C PLUS content to include in email blasts.
  • Prompt setup and takedown of your booth at scheduled times.
  • A professional booth setup that may include product for sale, giveaways or prizes, video presentations and interactive displays

If your primary purpose for exhibiting is merchandise sales, P2C PLUS receives 10% commission on all sales conducted on-site at the Exhibit Show. All merchandise sales are subject to approval by P2C PLUS. The commission is charged on all monies received for on-site merchandise, ticket sales and/or catalogue orders or advance orders.  Retail sales summary sheet is due at checkout on December 31, 2017.  Cheque, cash or credit card accepted for commission payment.

EXHIBITOR SPACE OPTIONS

We have various exhibit space options based on foot traffic.  A Prime space is spacious and will have walkthrough traffic of 1000 – 1250 people, primarily university and college students and staff members of P2C-S. In 2016, students attended P2C PLUS from over 55+ universities and colleges in Canada. The main sessions and some workshops are livestreamed.

We have various locations for exhibitor space throughout the conference space, in order to be integrated into the handbook and all our digital properties, deadline for booth applications is November 15, 2017. Limited quantities and locations available.

Click to view a diagram of where all the booths are located

Exhibitor Space Options

Info
Cost for one booth Cost for two booths Quantity Available

Prime location

$745

$1445 5

Great location

$595 $1145

18

Good location

$445 $845

15

Lower level location

$295 $545

8

Sponsored lounge

$745 na

2

ADVERTISING OPTIONS

Final deadline for applying to advertise in conference handbook and pre-session slides is October 1, 2017.

Advertising Options

Info

Cost

Deadline for

Submission of Artwork

Full page ad in conference handbook

$995

Oct 1

Half-page ad in conference handbook

$550 Oct 1

One 60 second pre-session main session slide

  • Shown at all main sessions
$695

Oct 1

One 30 second  pre-session main session slide

  • Shown at all main sessions
$495

Oct 1

1 Grab bag item

  • Grab bag is given to all attendees
  • You would provide the item
$99

Dec 1

Additional Ways to Sponsor

STAFF AND VOLUNTEER T-SHIRTS

$745

This volunteer shirt would be used at P2C PLUS (in total over 300 staff and volunteers).

The volunteer t-shirts place your logo, name and website on the backs of hundreds of volunteers and P2C staff throughout the entire weekend.  Your logo will be seen as the helping hand all week long.  The cost of $745 is if you provide the shirt.  If you would like us to design and print the shirt that can be done, we would bill $745 + the cost of the shirts.

P2C PLUS LIVESTREAM MAJOR SPONSOR

$5000

On the Livestream page and the Conference Page your org will be displayed prominently on the page banner and will have text similar to “Brought to you by <your org name and/or logo>”.

STAFF AND VOLUNTEER LOUNGE

$499 to sponsor the Lounge

P2C PLUS is blessed with the active participation of  many high-performing volunteers and staff.  These volunteers are the change-makers in their churches and organizations.  You become the official supplier of their refreshments, letting them know that you as an organization believe in them.  You have the opportunity to collect contact information and place promotional brochures and business cards in highly visible areas in the volunteer lounge.  (Please note: All materials and content are subject to approval by P2C PLUS.)  Staff and volunteers will have a dedicated lounge room to relax, connect and your organization could have a sponsorship of it.  This would allow you to profile materials in the room, network and be equated as the sponsor to the staff and volunteer lounge.  P2C PLUS will allow for multiple sponsorships of the staff and volunteer lounge.

NEW YEAR’S EVE PARTY SPONSORSHIP

Sponsor a portion of the NYE party and get great visibility as students bring in the New Year at P2C PLUS.  If this interests your organization mark in the application form to discuss further with our Exhibitor coordinator.

Have an idea you want to sponsor? Email us at p2cplus@p2c.com and we will be more than happy to discuss.

ADD ON OPTIONS

Advertising Options

Info

Cost

Deadline for submission of order

Sponsor Social Prize Packs

  • You provide the prize and we advertise your organization as the sponsor for a social.  The socials / events planned typically happen 9:30 – midnight each night of the Conference:
    • 3×3 basketball tournament
    • Dodgeball tournament
    • Mini-hockey stick tournament
    • Board game room (happens every night)
    • Euchre Tournament
    • Art and Crafting Social

$99

Nov 1

MC and promote via a workshop.  P2C PLUS will offer over 90 workshops.  Sign up to MC a workshop and intro your organization (for 3 mins) and invite to sign up etc. for something.

$99 per

workshop

Nov 1

Sponsored Meal onsite or offsite

  • this will be advertised on all of our channels

$99

plus food cost

Nov 1

Sponsored Snack

$99

plus food cost

Nov 1

Sponsored Coffee in designated coffee break stations

$99

plus food cost

Nov 1

Wifi password for a day (profile your organization with a custom word of your choice)

$149

Nov 15

Buy a student ticket promo code (tickets are live, we can do promo throughout the lead up to the conference

$99

plus purchase discount volume of choice

Dec 1

FAQ

WHEN CAN EXHIBITORS ARRIVE?

You may register and set up your booth on December 28th between 11:30am and 1:45pm. Your booth should remain up throughout the conference, with take down no sooner than 4:00 pm on December 31. If other arrangements need to be made please note your request on the exhibitor registration form. You are welcome to be present at the entire conference and may attend all main sessions and workshops as a participant.  There will be an optional exhibitor orientation meeting at 11am at the hotel (coffee provided) to meet the Conference leadership team and get oriented to the Conference.

WHEN CAN I INTERACT WITH STUDENTS?

Your best opportunities to connect with students will be begin Dec. 28th at 2:00pm through to 7:00 pm.  Dec 29th and 30th the prime times on December 31st. Workshops will be held the afternoons of the 29th, 30th, and 31st and many students will available in the conference area during those times.

MEALS AND ACCOMMODATIONS

Staying at the conference will enable you to maximize your time with the students. Hotel accommodation information will be emailed to you upon your application being accepted so you can book directly with the hotel. Please let us know if you require any particular arrangements.

Meals are up to each attendee and there are many restaurants close by. You are welcome to arrange one-to-one or group meetings with students during breakfast, lunch or dinner hours, or other times in the schedule where conferees may be available.

EXHIBIT SPACE DETAILS

  • a single booth space is 8’ wide, 5’ deep and 8‘ high
  • one 15 amp duplex outlet will be provided for each booth at no extra cost; additional power requests will be subject to charges according to rates set by the hotel.
  • one draped, 6’ table can be provided as well as two chairs
  • hours of operation: prior to all main sessions and during each afternoon; it is recommended that booth’s not be in operation during main sessions.
  • booth setup on December 28th between 11:30am and 1:45pm.
  • tear down begins at 4:00 pm on December 31. If other arrangements need to be made please note your request on the exhibitor registration form below.

MAIN SESSION PRE-ROLL DETAILS

There is a PowerPoint/slideshow montage shown on multiple video screens in the Main Sessions prior to all sessions throughout the Conference.  Pre-roll will also be visible on the web livestream. Deadline for purchasing Pre-Roll ad space for slides is November 1, 2017.

Still Image Slide Specifications:

  • 1920 width x 1080 height pixels
  • Name your file P2C-PreRoll-Slide-ExhibitorName.jpg or png

Accepted file formats:

  • JPG
  • PNG
  • Please DO NOT send native graphic files (PSD, AI), low resolution files (GIF)

Email your image to p2cplus@p2c.com.  Slide due November 1, 2017

CONFERENCE MAGAZINE AD SPECIFICATIONS

Full Page Ad Size Specifications:

  • 9 inch x 9 inch
  • Include bleed on all sides of ad.  Do not leave bleed allowance off of one edge assuming that an ad will be placed in a specific position on a page.
  • In bleed ads, live area containing all pertinent copy, photos, logos etc. must be 0.5” from trim edge to ensure safety of artwork on press and in bindery/trimming process.
  • Bleed must be .25” beyond trim edge.
  • Name your file P2C-Handbook-Ad-ExhibitorName.pdf

Half Page Ad Size Specifications:

  • 4.5 inch HEIGHT x 9 inch WIDTH (similar to landscape orientation)
  • Include bleed on all sides ad.  Do not leave bleed allowance off of one edge assuming that an ad will be placed in a specific position on a page.
  • In bleed ads, live area containing all pertinent copy, photos, logos etc. must be 0.5” from trim edge to ensure safety of artwork on press and in bindery/trimming process.
  • Bleed must be .25” beyond trim edge.
  • Name your file P2C-Handbook-Ad-ExhibitorName.pdf

Accepted file formats –

  • High Resolution Adobe Acrobat PDF file format
  • High Resolution TIFF or JPG (300dpi or higher)
  • Please convert your images to CMYK process for accurate colour output
  • Please DO NOT send native graphic files (PSD, AI), low resolution files (GIF or JPG)

*Proofs will not be supplied.

Email a copy of your magazine ad to p2cplus@p2c.com. To send larger files (greater than 10M) please use an online file transfer site such as dropbox.com and send the link to p2cplus@p2c.com.

Ad materials due November 1, 2017.

WHERE TO APPLY AS AN EXHIBITOR

Go to http://p2c.sh/exhibitapplication and fill out your application today!

IMPORTANT DATES

Oct 1 Conference handbook and pre-session slide advertising application deadline
Nov 1 Digital content submission deadline
Nov 15 Exhibit booth application deadline
30 days net Payment deadline
Dec 28 Conference begins
Jan 1 Conference ends

CONFERENCE LOCATION

Sheraton Parkway, Toronto North

600 Highway 7 East, Richmond Hill, ON L4B 1B2

 

If access to the hotel loading dock is required please contact p2cplus@p2c.com.

If you have any questions, please contact at p2cplus@p2c.com